Charlotte-Mecklenburg Board of Education
Agenda Item

Meeting Date
September 13, 2016

Agenda Item Title
Recommend Approval of Proposed Amendments to Policy DJ, "Purchasing/Contracting"

Correlation to Board of Education Vision, Mission & Core Beliefs
Operating effectively and efficiently with fiscal accountability

Correlation to Board of Education Theory of Action for Change
The Board of Education and Superintendent are responsible for establishing Board policies or management directives that will provide sufficient capacity in facilities, systems, and resources.

Staff Present

​Carol Stamper, Chief Operating Officer
Peggy Hey, Executive Director of Facilities Planning and Management

Main Points

On June 30, 2016, the North Carolina General Assembly enacted a statute regarding change orders on school construction projects that requires each local board of education, by October 1, 2016, to adopt a policy governing change orders to contracts for construction and repair work for school construction projects.  To bring CMS into compliance with this law, the Superintendent is recommending that a new section be added to Policy DJ, "Purchasing/Contracting."  The proposed amendments are included in redline format as Section F of the attached policy. 

Further, the Superintendent requests that the Board approve these amendments at tonight's meeting, rather than follow the customary process of making a First Reading and holding two Public Hearings prior to the Board vote. Such action is consistent with Board Policy BG, "Board of Education Policy Process," which permits the Board to waive a public hearing when the content of a policy is dictated by state law.  This action also allows the policy to be in effect by the October 1 deadline established by the legislature. 

The three members of the Policy Committee present at the September 8, 2016 Policy Committee meeting approved the proposed amendments and expedited timeline for Board action.    

The redline version of Policy DJ, the statute referenced above and Policy BG are attached to this agenda. 

Fiscal Implications

Agenda Item Type
action items

Move approval of proposed amendments to Policy DJ, “Purchasing/Contracting”