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III.F.
 
Charlotte-Mecklenburg Board of Education
 
Agenda Item
 

Meeting Date
January 10, 2017

Agenda Item Title
Recommend Approval of Revision of the 2016-2017 Charlotte-Mecklenburg Schools Academic Calendar

Staff Present

​Ann Clark, Superintendent



Main Points
The Superintendent recommends that the Board approve the following changes to the 2016-2017 academic calendar:
  1. Use January 24, 2017 as the make-up day for the instructional day missed on January 10, 2017, rather than February 20, 2017; and
  2. Move the end of second quarter from January 23 to January 24, 2017. 

The 2016-2017 academic calendar establishes the order in which make-up days are to be used: 

  • October 31, 2016
  • January 3, 2017
  • February 17, 2017
  • February 20, 2017
  • March 31, 2017
  • January 24, 2017
  • May 29, 2017
  • June 12, 2017

Other significant dates:

  • January 13 (Friday) - early release day 
  • January 17 - January 23 - current testing window for end-of-course tests (must be the last 5 days of the semester, as required by North Carolina law).  Any deviation from this schedule requires a waiver from NCDPI.
  • January 23 (Monday) - end of second quarter
  • January 24 - teacher workday
  • February 17 - make-up day for the instructional day missed on January 9
  • February 20 - next scheduled make-up day 

Because schools were closed to students on January 9 and 10, and Monday, January 16 is a holiday, there are only 2 ½ instructional days remaining before the testing window opens on January 17.  Using Tuesday, January 24 as a make-up day and moving the end of the quarter to that date will allow CMS to shift the beginning of the testing window to Wednesday, January 18.  This gives teachers an additional day (Tuesday, January 17) to work with students in preparation for end of course tests.  This change would also mean that students would not immediately begin end of course tests the first day back in school after the three day weekend on January 14, 15 and 16.    

Further, moving the make-up day from February 20 to January 24 preserves the option to use February 20 as a make-up day should there be additional days when schools are closed for inclement weather between January 24 and February 20.  This reduces the likelihood of having to use March 31 (teacher workday at the end of 3rd quarter) or May 29 (Memorial Day) as make-up days. 

The proposed changes to the calendar are illustrated on the attached document. 



Fiscal Implications
None


Agenda Item Type
consent items


Motion
Recommend approval of the Superintendent’s recommendation to revise the 2016-2017 academic calendar to:
1) Use January 24, 2017 as the make-up day for the instructional day missed on January 10, 2017, rather than February 20, 2017; and
2) Move the end of second quarter from January 23 to January 24, 2017.