Student Placement
Proof of Residency FAQ 

En Español

What if I don’t have the required proofs of residency with me when I enroll?

Enrollment packets will not be accepted without the three required proofs of residency.  If you are having difficulty obtaining all three proofs of residency, please gather all the residency documentation you have and visit the Student Placement Office to speak with a Student Placement Specialist about your individual situation.

What if I don’t have a lease and do not live with my landlord or a friend?

If you are a tenant at will (“month-to-month”) and do not have a written lease, ask your landlord to complete
and sign the residency affidavit, available at the student placement office or at any school. This will fulfill the proof of residency requirement for Column A. Your landlord does not have to be present when you enroll, but the affidavit does have to be notarized.  If you are having difficulty obtaining all three proofs of residency, please gather all the residency documentation you have and visit the Student Placement Office to speak with a Student Placement Specialist about your individual situation.

What if I live with a friend or relative?

If you share housing with a friend or relative, you may use the residency affidavit (available at any school or
at the student placement office) to fulfill the proof of residency requirement in Column A. Ask your friend or
relative to complete and sign the affidavit to affirm your residence. You or your friend or relative will have to
provide proofs of residency from Columns B & C. Proofs from Columns B & C must be from the same person.

What if I own my home but do not have a copy of the deed?

Contact the financial institution that handles your mortgage or the Mecklenburg County Register of Deeds
Office at 704-336-2442 or meckrod.manatron.com. (office located at 720 E. 4th Street, Room 103,
Charlotte, NC 28202)

What if I own a home but do not pay a mortgage (i.e., the home is paid for)?

If you no longer pay a mortgage on your home, you may submit a copy of the property deed or a copy of the discharge of mortgage. This will satisfy your proof of residency requirement for Column A.

What if utilities are included in my lease?

If any of the utilities are included in your lease, and if this is noted on your lease, then the lease will suffice for proofs of residency for Columns A and B. 

What if none of the utilities are in my name?

If you are unable to provide a proof of residency from Column B, please gather all the residency documentation you have and visit the Student Placement Office to speak with a Student Placement Specialist about your individual situation.

Is a cell phone bill acceptable documentation to satisfy Column B?

Yes.

What if I have recently moved and have not yet received any utility bills?

To fulfill the requirements of Column B, you also may submit verification of service or a work order from any utility company stating that your service has been ordered or installed.
For verification of service you may contact:

Electric                Duke Energy                                                      1-800-777-9898

Water                   Charlotte Mecklenburg Utilities                           704-336-2211

Gas                      Piedmont Natural Gas                                       704-525-3882

Cable                   Time Warner                                                     704-377-9600

Will you accept a print out of my online banking statement?

Yes.

What if my family is homeless?

The proof of residency policy does not apply to homeless students and families. Contact the McKinney-Vento Liaison at your local CMS school or call 980-343-6169.

What if I am an undocumented immigrant?

Any child whose parent or legal guardian lives in Mecklenburg County is guaranteed access to a free public education. No family will be denied access to school because of their immigration status. Undocumented immigrant families living with friends or relatives may be considered “homeless” (see above).

What if I live in temporary housing while I secure a home (corporate housing, extended stay facility or hotel) and will not have the required proofs of residency?

Please bring any proofs of residency including a copy of the lease, print out  from facility showing dates of stay, etc. to the Student Placement Office for a residency appeal.  We will accept a letter from your employer including the current address in lieu of a pay check stub for Column C.

Will documents that I submit to prove residency remain confidential?

Yes. All documents submitted to prove residency will be considered part of his or her confidential record. CMS will adhere to the standards of confidentiality set forth in state and federal laws in maintenance of these records. For more information about the confidentiality of student records, refer to FERPA at www.ed.gov.

How can I report a suspected violation of the residency policy?

Families, staff, students and others may report possible residency violations by contacting the student’s current CMS school.

What happens if CMS discovers that I don’t live in Mecklenburg County?

Any student who is discovered not to reside in Mecklenburg County may be withdrawn from CMS immediately.

What if I am a current CMS student who has moved and needs to update my address, do I need to provide three proofs of residency?

Yes.

If you have additional questions…

Call the Student Placement Department at 980-343-5335 or E-mail us at student.placement@cms.k12.nc.us.