Research, Evaluation and Analytics
Data Requests

Please check the Resources Page to determine if the data you need are available through any of the websites listed there. CMS Office of Accountability will not provide any data that is publicly available.​

CMS Employees, check PowerSchool and your portal to see if the data you need are available through either of these resources.

If your data request is for a research study, you must complete the research application process. If your research proposal is approved, you may then submit a data request. Information on the research application process can be found on our Research Page

All other data requests must meet both of the following criteria:

  1. Request is from a CMS employee/CMS Community Partner and/or for purposes that align with the CMS goals and priorities.

  2. Requests must be able to be completed in a reasonable time frame.

 

Guidelines for Data Requests

Data Requests will be reviewed on a case-by-case basis and must support the achievement of the district’s six Strategic Plan Goals:

Goal 1 Maximize academic achievement in a personalized 21st century learning environment for every child to graduate career and college ready.

Goal 2 Recruit, develop and retain a premier workforce.

Goal 3 Cultivate partnerships with families, businesses, faith-based groups and community organizations to provide a sustainable system of support and care for each child.

Goal 4 Promote a system-wide culture of safety, high engagement, cultural competency and customer service.

Goal 5 Optimize district performance and accountability by strengthening data use, processes and systems.

Goal 6 Inspire and nurture learning, creativity, innovation and entrepreneurship through the expansion of strategic school design.

More details on the strategic plan available here

If your data request is approved, you may contact Susie Freije (susanw.freije@cms.k12.nc.us) for an estimate of when the data request will be complete. Priority will be given to data requests from CMS employees using data for purposes within CMS.

Data may only be used for the purpose stated on the data request. Use of data for any other purpose must also be approved by CMS Office of Accountability. Data may not be shared with a third party outside of CMS unless approved by the CMS Office of Accountability. Failure to comply will result in the loss of data request privileges in the future.

 

Please provide the following documentation to CMS with your data request for student-level data:

 

  1. CMS ID # for each student

  2. School ID for each student (A crosswalk that links school names to school IDs can be downloaded  here)

  3. Signed parent consent form for each student (de-identified student-level data does not require parental consent)

 

Please note, data will not be provided for students whose student IDs, school IDs, or parent consent forms are not provided. 

Data requests for purposes outside of CMS will incur a fee. You will receive an estimate of the fee associated with your request based on the fee schedule below:

  • CMS employees – no fee

  • Individuals not employed by CMS – $100 per request

  • Research institutions - $100/hour – An estimate of the number of hours will be submitted to  the requestor for approval before the request is filled. Changes to the initial request may result in additional fees.

  • Official CMS community partners – no fee

  • If data are to be used for research study please complete Outside Research Application and submit along with the $50 application fee.  If approved, the above data fees will also apply.

Click here to access the Data Request Form