Research, Evaluation and Analytics
Research
 

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Outside Research Projects

​Charlotte-Mecklenburg Schools (CMS) will allow qualified individuals and organizations to engage in professional research and evaluation projects with potential to improve learning conditions, student outcomes, and staff or program effectiveness in CMS. This provision applies to individuals or agencies not associated with CMS and to CMS employees conducting research outside the scope of their employment with CMS.

All persons interested in conducting research in CMS must obtain approval. Research includes, but is not limited to, surveys, interviews, focus groups, and classroom observations involving CMS students and staff. Researchers may click here to access a copy of the district's Educational Research Policy.

All applications are reviewed according to Federal Regulations governing the protection of human subjects, Family Educational Rights and Privacy Act (FERPA)  and North Carolina Student Privacy Laws Article 29.

If you are interested in using CMS data in your study, please note that some data are available to the public through national and state websites; for a list of these websites, please view the Resources page. Please note that all CMS quantitative data not available publically must be requested through the Office of Accountability; data cannot be provided by school employees.

We strongly recommend that researchers review the CMS Research Request Guidelines prior to planning their research study.

PLEASE NOTE:

  • Researchers who would be collecting data during second semester of 2018-19 must submit an application by November 5, 2018
  • Researchers who would be collecting data first semester of 2019-20 must submit an application by June 3, 2019
  • Researchers who would be collecting data second semester of 2019-20 must submit an application by November 4, 2019

 

Procedure for Submitting A Research Application

  1. Contact District Level Staff (Executive Director or Director or Specialist) of relevant department to determine interest in research topic. If the relevant district level staff do not support the study as proposed, the study will not be approved. District level staff may collaborate with researcher to develop a study that will be beneficial to the district. Research must align with current and/or future curriculum plans, strategies or programs. To complete an application, a CMS Executive Director or Director or Specialist must provide documentation of support that includes support of the research questions, methods, and indicates how the study will provide actionable information to benefit the district. Please see the items below as you plan your study:
    •  A list of CMS departments and contacts here
    • Due to federal and local regulations (i.e., FERPA and CMS policies) regarding student confidentiality, we limit the number of demographic variables that we can share without parental consent in order to keep the data de-identified. The combination of seemingly de-identified demographic variables may inadvertently identify a single individual. We understand that this may limit a researcher's ability to conduct analyses based on demographic characteristics. Our highest priority when sharing data is protecting the identity of our students. A researcher may decide to obtain informed consent for parents to allow CMS to release more detailed student information. This guideline is in place for the protection of human subjects in research studies.The following are data variables available from CMS. :
  2. ​Read CMS Research Request Guidelines  to ensure that your proposed study meets all requirements to conduct research in CMS
  3. ​​Review template for Memorandum of Understanding which includes the Terms and Conditions to conduct research in CMS.Please be sure the appropriate persons at your university or institution review the MOU and confirm the name of the person that will need to sign the MOU. Any requests to edit the Memorandum of Understanding will likely be denied with the exception of MOU's with state entities which will be modified to align with current state laws.
  4. Complete the Application to Conduct Research in Charlotte-Mecklenburg Schools. You will complete a registration form (see link below), then receive an email with a unique link to your application from JotForm. This link is unique to your application and will allow you to save and return to your application. Please save the email as it is the only copy of your unique link. Please note that the program will only save pages where all required items have something entered after clicking on the NEXT button. You may use a placeholder for incomplete required questions and complete the required questions when you return to the application.

           Registration Form 

          Questions about the application? Contact Susie Freije susanw.freije@cms.k12.nc.us

  1. Send the $50.00 application fee to the attention of Ms. Susie Freije: Office of Accountability, Charlotte-Mecklenburg Schools, 4421 Stuart Andrew Blvd, Suite 250, Charlotte, NC 28217.  Checks should be made out to Charlotte-Mecklenburg Schools.

    

University IRB approval and district level support do not guarantee approval by the Research Review Panel.  While the University IRB is reviewing the study to ensure human subjects protections, the CMS Research Review Panel is reviewing the study for the following:

  • to ensure human subjects protections
  • feasibility
  • alignment with curriculum and Strategic Plan
  • data availability
  • protection of instructional time
  • minimizing the burden on staff, schools, and students.

 

The Research Review Panel will review study primarily looking at the following criteria:

  • High Quality

    • Research study follows all the CMS Research Request Guidelines.

    • High level of scientific rigor and technical proficiency demonstrated in methodology and data analysis plan

    • Alignment between research questions, methodology, and data analysis plan

    • Reliable and valid data collection instruments

  • Applicability

    • Directly benefits the district (not just education profession in general)

    • Benefits for the district outweigh demands on district and school staff and students as determined by the Research Review Panel.

    • Results can be generalized to group larger than study sample.


A summary of the research application process can be found here

Researchers may contact Lindsay Messinger, Director of Research, Evaluation, and Analytics (lindsay1.messinger@cms.k12.nc.us) or Susie Freije (susanw.freije@cms.k12.nc.us), Accountability Coordinator, with questions regarding conducting research in CMS.


 Application Review Calendar

The Research Review Panel meets once a month to review applications. Please see the calendar below for review dates and deadlines to submit applications and supporting documents:

 

Research Review Panel MeetingsAll materials submitted by (close of business)
Wednesday, July 18, 2018Monday, July 2, 2018
Wednesday, August 8, 2018Monday, July 30, 2018
Wednesday, September 12, 2018Tuesday, September 4, 2018
Wednesday, October 10, 2018Monday, October 1, 2018
Wednesday,  November 14, 2018Monday, November 5 2018
Wednesday, December 12, 2018Monday, December 3, 2018
Wednesday, January 16, 2019Tuesday, January 7, 2019
Wednesday, February 13, 2019Monday, February 4 2019
Wednesday, March 13, 2019Monday, March 4, 2019
Wednesday, April 10, 2019Monday, April 1, 2019
Wednesday, May 15, 2019Monday, May 6, 2019
Wednesday, June 12, 2019Monday, June 3, 2019
Wednesday, July 10, 2019Monday, July 1, 2019
Wednesday, August 14, 2019Monday, August 5, 2019

 

CMS will not allow surveys during the following blackout times (tentative dates, check back for final dates):

Student Surveys

  • February 1-28

Staff Surveys

  • November 1-30 (Teachers)
  • April 1-30 (Teachers and Principals)

Parent Surveys

  • August 30- September 14

CMS will not allow researcher to administer assessments during the following blackout times:

    • September 11-17 (3rd grade students)
    • October 10 (High School Students)
    • December 12-19 (Early College and Middle College High School Students)
    • January 14-18 (High School Students)
    • February 20-28 (High Schools Students)
    • May 6-17 (High School Students)
    • May 13 -17 (Early College and Middle College High School Students)
    • May 24- June 7 (All Students)

​If you have any questions, please contact Lindsay Messinger, Director of Research, Evaluation, and Analytics at lindsay1.messinger@cms.k12.nc.us .

 

   

 

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