Office of Strategic Partnerships
Volunteer Screening Exhibit

Volunteer Clearence Levels

Supervised
Unsupervised without driving
Unsupervised with driving (transporting students in personal vehicle)
Transporting Students with own vheicle


Supervised

Task takes place under supervision and involves little or not student contact

Descriptors

  • Public setting
  • Staff or adults can enter and observe at any time
  • No solitary time with student
  • Always within unbroken view of school staff or multiple adults

Screening Tools

  • CMS Volunteer Profile Form
  • Task Descriptions
  • List of volunteers and volunteer sign-in record

Possible Examples

  • Resource speakers
  • Read-a-thon
  • Clerical assistant
  • Supervision of students working at PTA
  • PTA Fundraising activities
  • Outdoor projects (i.e. landscaping)

Responsible Party

  • School-based staff
  • Principal or designee

Task takes place under supervision in classroom or other group setting

Descriptors

  • Public setting
  • Staff or adults can enter and observe at any time
  • No solitary time with student
  • Always within sight of school staff or multiple adults, but ability of staff to monitor volunteer's interactions with students limited by own responsibilities or other factors

Screening Tools

  • CMS Volunteer
  • Task Descriptions
  • List of volunteers and volunteer sign-in record
  • Personal interview with school staff or volunteer coordinator

Possible Examples

  • Classroom tutors
  • Lunch buddies
  • Classroom reading buddies
  • Classroom helpers
  • Field Days
  • Athletic concessions
  • School fairs
  • Day field trips

Responsible Party

  • School-based staff
  • Principal or designee

Unsupervised (without driving students)

Task involves direct contact with students under limited supervision by school staff.

Descriptors

  • Public setting
  • Staff or adults can enter/observe at any time
  • Could have solitary time with student(s) of short duration (less than 30 minutes)
  • May be outside of view of school staff or multiple adults for brief periods
  • May involve access to confidential student information (only if parent consents)

Screening Tools

  • CMS Volunteer Registration
  • Task Descriptions
  • Personal interview
  • Orientation/training for volunteers including thorough task descriptions

Possible Examples

  • Athletic Coach
  • Small group sessions (in seperate room)
  • Reading buddies (in seperate room)
  • Tutor 1-on-1 (in seperate room)
  • Day field trip chaperone (unsupervised)
  • Health room assistant
  • Overnight field trips

Responsible Party

  • School-based staff
  • Principal or designee
  • Central Office staff

Unsupervised (with driving students)

Task involves unsupervised contact with student on or off campus*

Descriptors

  • Engagement with student, with parental permission
  • Overnight trips

Student must have a signed parental consent form

Screening Tools

  • CMS Volunteer
  • Task Descriptions
  • List of volunteers and volunteer sign-in record
  • In-depth personal interview  
  • Training

(Other screening methods such as home visits and driving history checks may be added as neccessary)

Possible Examples

  • Mentor
  • Field trip chaperone overnight trip

Responsible Party

  • School-based staff
  • Principal or designee
  • Central Office staff

Providing Transportation - Unsupervised with driving

Task requires volunteer to transport student in own vehicle*

*Student must have a signed parental consent form
#CMS does not provide liability insurance for volunteers driving students

Screening Tools

Final decision on volunteer transporting of students will be determined by Principal or designee

  • CMS Volunteer Registration
  • Task Descriptions including detailed limitations of responsibilites
  • Evidence of valid driver's license and liability insurance
  • Driving history check

Possible Examples

  • Driving student home or to appointments
  • Driving students to field trips
  • Driving students to competitions 

Responsible Party

  • School-based staff
  • Principal or designee

Prohibited Activities

Description

Task requires volunteer to use or to supervise students in the use of dangerous machinery or equipment

Screening Tools

Not Allowed

Possible Examples

None

Responsible Party

  • School-based staff
  • Principal or designee