Technology Services
Student Data Privacy


CMS values the security and privacy of the data collected about your student.  We are bound by the Family Educational Rights and Privacy Act (FERPA), a federal law designed to protect the privacy of student education records.  This law requires public school districts to inform parents of their rights concerning student education records.  This mandatory disclosure is contained within the annual CMS Parent Student Handbook in a section titled Notification of Rights Under FERPA (  

FERPA permits CMS to disclose certain student personally identifiable information (PII) without written consent.  This information is designated as “directory information”.  The disclosure of directory information is generally not considered harmful.  CMS has designated the following student data as directory information:

  • Student name

  • Address

  • Telephone listing

  • Electronic mail address

  • Photograph

  • Date and place of birth

  • Major field of study

  • Dates of attendance

  • Grade level

  • Participation in officially recognized activities and sports

  • Weight and height of members of athletic teams

  • Degrees, honors, academic recognitions and awards received

  • The most recent school attended

The primary purpose of directory information is to allow CMS to include student information in certain school publications.  Examples include:

  • A playbill, showing your student’s role in a drama production

  • The annual yearbook

  • Honor roll or other recognition lists

  • Sports programs

  • Graduation programs

  • Sports activity sheets, such as for wrestling, showing weight and height of team members

The law provides that CMS may release this information without parental consent.  However, School board policy restricts the release of directory information only to outside organizations that offer and/or supply school memorabilia such as companies that manufacture class rings, publish yearbooks or provide graduation products.

The Family Educational Rights and Privacy Act (FERPA) provides parents the right to opt-out of the release of their student’s “directory information” without prior written consent.   If you exercise this right, CMS will not release your student’s information and it will not be included in publications such as the annual yearbook, honor roll or other recognition lists, sports programs, etc.

If you have questions regarding the privacy of your student's educational record at Charlotte Mecklenburg Schools, please send us an email.

P.O. Box 30035
Charlotte, NC 28230-0035
Phone: 980-343-3000
The Charlotte-Mecklenburg Schools website ( is in compliance with Section 504 of the Rehabilitation Act and Title II of the Americans with Disabilities Act. Any website accessibility concerns may be brought via the following, Email the Web Accessibility Team at WebAccessibility or Call: 980.343.0115. In compliance with Federal Law, Charlotte-Mecklenburg Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age, or disability. Inquiries regarding compliance with Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education programs or activities, may be referred to the District's Title IX Coordinator at titleixcoordinator or to the Office for Civil Rights, United States Department of Education.