ASEP is Hiring

ASEP Site Coordinator Trainee

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Summary: Performs a variety of tasks designed to gain knowledge of rules and regulations, record keeping, and management of the CMS After School Enrichment Program from an experienced Site Coordinator. Persons in this position will be given short-term assignments to gain practical experience in applying the procedures learned during the training program.  Assignments will vary in location and length of time.  Incumbents in this class serve under training conditions while acquiring the necessary skills and knowledge for promotion to Site Coordinator. 

Incumbents must successfully complete the training program within one year.  Externally hired incumbents who do not successfully complete the program within one year will be terminated. Internal employees will go back to their position as associate or assistant. After a designated period of training, the ASEP Site Coordinator Trainee may coordinate the work of the After School Enrichment Program staff at a school site if a Site Coordinator is on approved leave or the Site Coordinator position is vacant.  The Site Coordinator plans and provides a daily program of nurturing and enriching experiences for pre-k and/or school age children and youth.  When in the role of a site coordinator trainee, incumbent must be able to stay at the location until 6:00 pm or until the last child is picked up.

Essential Duties: (These duties represent a sample and may vary by position.)

  • Receives "basic training" on topics relevant to the position such as fee collection, receipting/depositing, subsidy, financial month end reports, KRONOS, and licensing compliance, etc
  • Receives monthly training and support on seasonal events such as winter/spring break, summer camp, evaluations, curriculum expectations, in-service training, contract services/field trips, etc.
  • Collects data and learns to complete monthly reports
  • Learns licensure procedures and Health Department regulations as they apply to after school.
  • Learns supply ordering and financial procedures
  • Learns how to plan work schedules to ensure the safety of all students
  • Learns the payroll process
  • Performs related duties as assigned

Education and Experience:


  • High school diploma or GED
  • Required Administration I & II, Child Care Credential I & II
  • At least 3 years of experience in the administration of a licensed child care facility
  • Associate degree or four year degree with emphasis on child development, early childhood education or a related field with at least 12 semester hours in child development, child psychology or early education


  • At least one year experience working with kindergarten and elementary school age children preferred.

Licensing / Certification Requirements:

  • NC Early Childhood Credentials and BSAC within 3 months of hire
  • Valid health certificate and proof of negative TB test results prior to employment start date.

Knowledge / Skills / Abilities:

  • Ability to coordinate and monitor the program, including supervision and evaluation of staff, and maintenance of financial records
  • Background or interest in literacy, the cultural arts, or recreation for children preferred.
  • Excellent communication skills for working with parents and involvement with community activities.
  • Valid health certificate and proof of negative TB test results prior to employment start date
# of Jobs10.00
Salary: From15.00
Salary: To15.00
Teacher ScaleN
Minimum Educational RequirementsAssociate Degree
Term10 Month
Additional Job Information

Physical Requirements: Requires the ability to communicate effectively using speech, vision and hearing and the use of hands for simple grasping and fine manipulations.  The work often requires bending, squatting, reaching, with the ability to lift, carry, push or pull light weights.  May require lifting of heavy objects (i.e. fallen child).

Must complete a DHHS background finger print check. 

​ASEP Associate

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List in order of importance those essential functions and activities for which this position is accountable directly or through subordinates.  Where possible, group related activities together.  Start each duty with an action verb.  (Examples:  directs, assists, prepares, conducts, instructs, develops, analyzes, etc.)

  1. Provides leadership to children engaged in activities and acts as a role-model participant.

  2. Shows genuine interest and concern for each child's needs and general well being.
  3. Determines effective use of facilities and equipment with assistance from other team members.
  4. Assures that school and ASEP policies are adhered to and procedures are carried out properly.
  5. Develops and follows procedures to safeguard the health and safety of children in the program.  Maintains visual supervision of children at all times, paying particular attention to playground safety.
  6. Supervises the distribution of a daily snack.
  7. Participates in staff training, regular staff meetings and in special ASEP sessions.
  8. Communicates openly with co-caregivers.
  9. Handles student disciplinary problems with teacher assistant appropriately.
  10. Establishes open communication and good rapport with each parent.
  11. Assures that the classroom is left in a clean, orderly condition for regular school the following day.
  12. Assures all equipment, games and supplies are returned to their proper storage areas.
  13. Works extra hours in emergency situations.

List in order of importance those marginal functions and activities for which this position is accountable directly or through subordinates.


A. Describe type and extent of controls which limit employee's freedom to make final decision or take action, such as existing policies or procedures, maximum dollar approval authority, etc.

Must act in compliance with CMS-ASEP policies and procedures and state licensing requirements pertaining to the position.   Works with close supervision by ASEP Site Coordinator.

B. Describe the organizational and operational consequences of the decisions made, including the impact on existing policies, procedures, goals, objectives and priorities.

It is key to the success of the After School Enrichment Program that Associates develop and maintain a positive, respectful rapport with students, co-workers and parents.  Judgments made in this position can affect the safety of students and the orderliness of the program environment.

Minimum Qualifications:

*High school diploma or GED and experience. NC Early Childhood Credentials and BSAC within 3 months of hire.
*At least 2 years of verifiable child day care or early childhood experience in a licensed setting required if no degree or credential

*This position is part-time only.*

# of Jobs50.00
Salary: From13.68
Teacher ScaleN
Minimum Educational RequirementsHS diploma
Term10 Month
Additional Job Information

DHHS Background Fingerprinting Required 

P.O. Box 30035
Charlotte, NC 28230-0035
Phone: 980-343-3000
The Charlotte-Mecklenburg Schools website ( is in compliance with Section 504 of the Rehabilitation Act and Title II of the Americans with Disabilities Act. Any website accessibility concerns may be brought via the following, Email the Web Accessibility Team at WebAccessibility or Call: 980.343.0115. In compliance with Federal Law, Charlotte-Mecklenburg Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age, or disability. Inquiries regarding compliance with Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education programs or activities, may be referred to the District's Title IX Coordinator at titleixcoordinator or to the Office for Civil Rights, United States Department of Education.