Required Documents Needed to Apply

The following documents are required to apply:

1. Proof of date of birth and legal name 

ONE (1) of the following documents must be shown:

  • Original or Photocopy of Birth Certificate
  • Passport
  • State-Issued Identification Document
  • US Department of State (I-94 Arrival/Departure Record)
  • Refugee Resettlement Letter (Local sponsoring agency, US Department of Health and Human Services, Office of Refugee Resettlement)*
  • Decree of Adoption
  • Student's Driver's License
  • Life Insurance Policy
  • A certified copy of any medical record of the child's birth issued by the treating physician or the hospital in which the child was born
  • A certified copy of a birth certificate issued by a church, mosque, temple, or other religious institution that maintains birth records of its members
  • Previously verified school record

2. Proof of ALL Current Household Income

If one or both parents in the household are working, please submit one proof below for each parent in the household:
  • 4 current Consecutive pay stubs (if paid weekly), 2 current Consecutive pay stubs (if paid bi-weekly or semi-monthly), 1 recent pay stub (if paid monthly)
  • 2019 W-2 (If this is still current employment)
  • Tax return (1040 form) for 2019 or if submitted after April 15th, 2020 return (If this is still the current employment)
  • A letter from the parent’s employer that is signed by hand or dated with a recent date and amount.
If one or both parents are self-employed
  • 1040 for the individual or 2 recent business bank statements
If neither parent is working, please submit other sources of household income:
  • Unemployment/Disability award letter
  • SS/SSI award letter
  • Child Support statements

3. 1st Current Proof of Mecklenburg County Residency

ONE (1) of the following documents must be shown:
  • Copy of residential deed OR record of most recent residential mortgage statement
  • Notarized Residency Affidavit AND copy of mortgage statement, deed or lease from homeowner/leaseholder affirming tenancy
  • Copy of residential lease
  • HUD closing statement


4. 2nd Current Proof of Mecklenburg County Residency

ONE (1) of the following documents must be shown:

  • Any ONE utility bill or work order dated within the past 30 days, including: gas, water, electric, telephone, OR cable
  • Valid North Carolina Driver's License OR Valid North Carolina Identification Card
  • Dated within the past 30 days: Payroll Stub, Bank Statement OR Credit Card Statement
  • Current Vehicle Registration
  • Dated within the past year: Vehicle Tax Bill, Property Tax Bill, W-2 OR Medicaid Card


ONE (1) of the following documents must be shown:

  • Letter from approved agency (group home)
  • Refugee resettlement letter
  • Copy of Charlotte Housing Authority lease

These documents are for address verification and must reflect the current address for enrollment or change of address. CMS has an appeal process for families who have difficulty verifying proof of residency, so students can be enrolled without unnecessary delay. Call Student Placement at 980-343-5335 or the International Center at 980-343-3784 for more information.

Residency Affidavit - This form is available at any CMS school or the Student Placement Office

This residency policy does not apply to homeless students, as defined by the McKinney-Vento Act.

For more information about the CMS residency policy email or call 980-343-5335.

The following documents are required by the 30th day of school:

  • Current Immunization record
  • Health Assessments for all new Pre-K and Kindergarten students

For more information, call (980) 343-5950, email,
or visit the Pre-Kindergarten Office located at the
Bishop Spaugh Administrative Center 
1901 Herbert Spaugh Ln 
Charlotte, NC 28208.

P.O. Box 30035
Charlotte, NC 28230-0035
Phone: 980-343-3000
The Charlotte-Mecklenburg Schools website ( is in compliance with Section 504 of the Rehabilitation Act and Title II of the Americans with Disabilities Act. Any website accessibility concerns may be brought via the following, Email the Web Accessibility Team at WebAccessibility or Call: 980.343.0115. In compliance with Federal Law, Charlotte-Mecklenburg Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age, or disability. Inquiries regarding compliance with Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education programs or activities, may be referred to the District's Title IX Coordinator at titleixcoordinator or to the Office for Civil Rights, United States Department of Education.