Activity Bus Guidelines

​Activity Bus Maintenance Concerns Click Here

Guidelines for Athletic Directors and Coaches

Scheduling Trips in Educational Journey

  • Athletic Directors and/or Coaches are required to schedule all trips in Educational Journey. The Transportation Area will need as much notice as possible to ensure availability of the bus.
  • If there is a scheduling conflict please reach out to the Transportation Manager responsible for your school.

Activity Bus Use

  • Coaches are required to complete pre and post-trip inspections of the activity buses.
  • Fuel gauges must be checked before leaving the school/bus lot.
  • If the coach/driver notices any defects during their inspection that may prevent safe operation of the bus, contact our dispatch center at 980-343-5046 (anything that requires immediate attention).
  • After-hours concerns, please contact 980-343-6030 (school law enforcement) and they will contact the maintenance technician on call.

How to report maintenance concerns

  • Athletic Directors may use this link to email maintenance concerns. Maintenance concerns that require immediate attention should be called in to our maintenance dispatch 980-343-5046.
P.O. Box 30035
Charlotte, NC 28230-0035
Phone: 980-343-3000
The Charlotte-Mecklenburg Schools website ( is in compliance with Section 504 of the Rehabilitation Act and Title II of the Americans with Disabilities Act. Any website accessibility concerns may be brought via the following, Email the Web Accessibility Team at WebAccessibility or Call: 980.343.0115. In compliance with Federal Law, Charlotte-Mecklenburg Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age, or disability. Inquiries regarding compliance with Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education programs or activities, may be referred to the District's Title IX Coordinator at titleixcoordinator or to the Office for Civil Rights, United States Department of Education.