Communications
Flyer Distribution Process

Materials from school-related groups and school-sponsored and curriculum-related materials may be distributed in a school according to procedures established by the school principal. Only the following non-school agencies and organizations are permitted to distribute or display non-school materials on CMS property:
  • Local, state and federal government agencies and departments

  • Tax-exempt nonprofit entities offering educational, recreational, cultural or character development activities or programs to school-aged children

  • Commercial or tax-exempt entities that have partnerships with CMS

  • Institutions of higher education

Policy

In 2010, the Charlotte-Mecklenburg Board of Education adopted a policy to regulate the distribution and display of flyers in schools. You can view the policy and related requirements here.
 

Distribution Methods

As part of our efforts to enhance communication with our families and employees and to be more environmentally friendly, Charlotte-Mecklenburg Schools has updated the flyer distribution process to include digital flyer distribution. CMS works with a service provider called Peachjar to deliver digital flyers to our schools, families and staff.

Submission and Approval Periods

Requests for digital flyer distribution can be submitted for consideration at any time during the school year. Important: Proof of tax-exempt nonprofit status is required for all flyer distribution requests. Tax-exempt nonprofit entities organized under the provisions of Internal Revenue Code (IRC) Section 501 (c)(3) are eligible to submit flyers for review.

Submission Process


Electronic Flyers
  • Go to peachjar.com
  • Register as an Enrichment/Community Organization (account type)
  • Upload your flyer, along with your IRS-issued 501 (c)(3) determination letter, or proof from the IRS that a letter has been issued. Documents such as Articles of Incorporation, or letters confirming your Employer Identification Number (EIN) or Federal Tax Identification Number will not be accepted as proof of tax-exempt nonprofit status. Presenting these documents will result in the flyer being denied. Please understand that all flyers must include the following CMS disclaimer:
    • The information in this flyer is neither endorsed by nor necessarily reflective of the views of the Board of Education, the District or any CMS school.
  • CMS Communications Services is notified when flyers, submitted via Peachjar, are pending for review. Flyers will be reviewed to ensure they meet the Board of Education policy requirements.
  • Approved flyers will be distributed electronically to the desired school(s). They will be made available to parents and staff via email and the web site of the selected school(s). 
Community organizations/enrichment providers pay a small service fee to use Peachjar. This fee is typically much less than the cost of printing and delivering paper flyers to schools.

Paper Flyers
If your organization is unable to use the digital flyer distribution process, please contact CMS Communications Services at 980-344-0001 for information on how to submit and distribute a paper flyer. Proof of tax-exempt nonprofit status is required for paper flyer distribution requests, and organizations should be ready to provide their IRS-issued 501 (c)(3) determination letter.

Please submit all necessary paperwork using paperflyers@cms.k12.nc.us.

Requests for paper flyer distribution can only be submitted for consideration during two designated submission periods each school year:
  • Oct. 7-18, 2019
  • Feb. 3-14, 2020 
Any submissions received outside these periods will not be acknowledged.

CMS Communications Services will issue you a flyer approval letter that you must show school administrators. Flyers must be bundled in groups of 30. Paper flyers must include the following CMS Disclaimer: The information in this flyer is neither endorsed nor necessarily reflective of the views of the Board of Education, the District or any CMS school. 
P.O. Box 30035
Charlotte, NC 28230-0035
Phone: 980-343-3000
The Charlotte-Mecklenburg Schools website (www.cms.k12.nc.us) is in compliance with Section 504 of the Rehabilitation Act and Title II of the Americans with Disabilities Act. Any website accessibility concerns may be brought via the following, Email the Web Accessibility Team at WebAccessibility or Call: 980.343.0115. In compliance with Federal Law, Charlotte-Mecklenburg Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age, or disability. Inquiries regarding compliance with Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education programs or activities, may be referred to the District's Title IX Coordinator at titleixcoordinator or to the Office for Civil Rights, United States Department of Education.